Finding an HVAC Contractor: 7 Factors to Consider

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Finding an HVAC contractor is important for your home’s energy efficiency and your indoor air comfort.
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But selecting a technician based on an advertisement can be a gamble. Luckily, a little homework on your part can make all the difference.

Finding an HVAC Contractor

Sure, your could go online and do a quick search to find a contractor. But in today’s world of advertisements and clever ranking tactics, you can’t trust the first thing you see online.

Finding an HVAC contractor can quickly become quite a headache! Keep these things in mind when starting the HVAC hunt:


Knowledge is power!

Be informed. Requirements for contractors and insurance vary greatly!  If you choose an HVAC contractor that is not up to code, you may be leaving yourself and your home liable to damages. Understand the licensing and insurance requirements for your state, your county, and your city. Make sure the contractor meets those regional standards before trusting them with your home.

When you call potential HVAC contractors, have the brand and model of your HVAC equipment available. This allows the HVAC professional to tell you if they have experience with your equipment. If they do – bingo! If not, it may be wise to keep searching.

Ask around!

Use word of mouth. Recommendations are one of the best ways of finding a reputable contractor who might work well with you. Ask your friends and family if they have an HVAC contractor they know, trust and recommend.

If you can’t locate someone close to you that has a trusted HVAC source, then reach out to your neighbors! Chances are, your home was built around the same time that theirs was, and you may even have the same HVAC unit. It’s possible that your neighbors are also in the process of finding an HVAC contractor.

When In Doubt, Experience Speaks!

Check references. Ask potential contractors for references. Talking to previous clients is a great way to find out what a contractor is all about. Be sure to ask these clients about their entire experience, including service after installation.

It may feel strange to reach out to a customer, but the clients that consent to be contacted as a reference understand how important, and stressful, finding an HVAC contractor is.

Know Your Worth!

Watch the bottom line. Improvements to your HVAC system are a considerable investment. Don’t be dazzled by rebates, only to find out you’re paying more in the end. Look for a contractor who is an authorized dealer for a quality brand – they can give you the best price upfront so you don’t have to haggle for discounts or fill out rebate forms.

Blind Quotes Are Red Flags

Anticipate a site visit. Your contractor shouldn’t be giving price quotes over the phone. You can’t afford that type of guesswork! A qualified HVAC professional will evaluate the needs of your home before making a recommendation.

Leave a Paper Trail

Written, itemized estimates are a must. When comparing bids, make sure you’re looking at the entire purchase. Warranties, follow-up service and energy efficiency are important parts of any HVAC purchase. Having estimates in writing allows you to make an informed decision.

Cover Your Assets

Have a written contract. Before any work is done, have a written proposal drawn up that outlines the scope of the project. Itemized costs, warranty information and model numbers should be clearly outlined.

Finding an HVAC Contractor

By taking these things into consideration before you make your decision, you can avoid a lot of trouble and heartache down the line. And if you’re looking for an HVAC contractor in the Orlando area, be sure to give us a call at Scott’s Heating & Air Conditioning. We’re always happy to help!

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Scott’s Heating & Air Conditioning is a full-service heating and air conditioning company and a Bryant® Factory Authorized Dealer in Central Florida. Whether you need repair, maintenance, or installation of a new heating or cooling system, we provide efficient, cost-effective, and professional service. When it’s hot, call Scott!

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I had an excellent service call with Daniel today. He quickly diagnosed the problem with my ac and explained the issues, all my options, and prices. He explained everything to me such that I understood what was going on, and felt totally comfortable with the decision I made. The office staff was excellent, as well. I plan to replace my ac before year's end and will definitely purchase from Scott's. Thank you! It's so great to do business with competent, courteous, and efficient individuals.
The professionalism of the parties I spoke with and/or met spoke words. Things were explained in terms I could understand throughout the process. Even though the instillation took 2 days due to some issues, the team did their best to have my AC replaced and running by the end of day 2 and kept us comfortable in the mean time. I highly recommend this company for any AC needs…
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I had a new unit installed back in 2022 and have been having regular maintenance twice yearly since then. All has been well. Today I was scheduled for maintenance once again and my unit was taken care of, but my technician Allen pointed out that my other unit outside (not installed or maintained by Scott's) had frayed wires on the outside condenser which would soon lead to a short on that unit. He offered to get me a quote to fix that and I agreed to receiving a quote. He was able to provide the fix right away and had that taken care of in less than an hour. I really appreciated the extra attention he paid to the overall area, and that he was willing to repair something that was not installed by his company. It was his genuine concern that took precedence. I will continue to recommend this company and will most likely have them as my provider when that second unit needs replacement.

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